How to Account for Petty Expenses in the Company Pantry Washroom Repairs

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How to Account for Petty Expenses in the Company Pantry Washroom Repairs

Want to be systematic ? Want to reduce Wastages ? Want to prevent Leakages ?

Want to do Preventive Action plan

How to Account for Petty Expenses in the Company Pantry Washroom Repairs

[Academic discussion only]

These are the Steps recommended for

Method 1 : / Part 1 : Very small purchases, with following trigger points

Category 1

No minimum stock required,

infact no stock to be kept. either fully consumed, or purchased only exact qty, or left over is disposed off, like paint for your office /factory . The balance wet paint is discarded . Stock kept might be nil usually.

No Rate history required

No accountability required

Example

  1. Staff car accidental repair.. spare parts
  2. Office washroom taps repairs ( plumber )
  3. Garden maintenance
  4. Carpenter repair
  5. Building repair – civil – Bricks, stone dust etc
  6. Building whitewash. / paint
  7. Office snacks, samosa, sweets, perishable ( Note Kitchen and pantry items = regular is excluded,.. it should be controlled if desired )

Ideal solution is

If expense is made before the rate is finalised

And po is only a formality

Then the solution is

Get proper invoice, if available ,if possible

Pass the accounts voucher in books via a special route. “ 5A”

Do TDS, as per rules =OK

Take ITC of GST as per rules, if available. = OK

No PR required = ok

No PR Approval required = ok

No PO required = ok

No PO Approval required = ok

No Gate Entry

No MRR required = Ok

No QC required= OK

Put all the items , even if 100 items in that invoice.. into single HS code,

Since not material for the company as a whole

TDS will be automatic, in Finsys based on the TDS section/Rate to the vendor master

Category 2 items

Here the trigger points are

Stock required = yes

Rate history required = yes

Consumption Accountability required

But they are not the production items

Example

  1. All production C class items
  2. All electrical repair
  3. All machine repair
  4. If material + can be standardised
    1. Tube light
    2. LED lights
    3. Machine oils
    4. QC lab items
    5. Kitchen regular items
  1. Full year long term contract, organised super market. Dept store… with proper PO, proper credit terms, free office delivery, weekly or monthly schedule
  2. So benefit
    1. Proper Po, Proper all things like a normal raw material
    2. Proper po vs actual MRR
    3. Price control
    4. Consumption control

====

Materiality for bill :

    1. Above Rs 5000, bill is highly recommended
    2. 1000 to 5000 ok
    3. Below 1000 = you decide, ideally required, but can allow in case it is practically not possible. Even a paper slip can be approved by the sanctioning authority if situation so demands example autorickshaw charge of Rs 200, or Metro coupon of Rs 24, or a Water bottle of Rs 20, or a Tea of Rs 10

Contact us

So, this was the academic discussion and suggested SOP’s for a Small / Medium Pvt Ltd company, especially in the home grown MSME sector.


EPS in AS-20, how to implement in MSME balance sheets

EPS in AS-20, how to implement in MSME balance sheets

Practical aspect in case of Bonus Shares

Since in

Reference : MCA website :  https://www.mca.gov.in/Ministry/notification/pdf/AS_20.pdf

Para 24 of the AS-20 clearly says

In case of a bonus issue or a share split, equity shares are issued to existing shareholders for no additional consideration. Therefore, the number of equity shares outstanding is increased without an increase in resources. The number of equity shares outstanding before the event is adjusted for the proportionate change in the number of equity shares outstanding as if the event had occurred at the beginning of the earliest period reported.

For example, upon a two-for-one bonus issue, the number of shares outstanding prior to the issue is multiplied by a factor of three to obtain the new total number of shares, or by a factor of two to obtain the number of additional shares.

means

Last year also, you have to take the bigger denominator.

Old existing shares ; 1 lakh

bonus issue : 9:1

total 10 lakh shares

now

for EPS, you have to take 10 lakh shares as denominator in both years FY 22-23 and FY 23-24


AS 20Earnings Per Shares183 AS 20 Earnings per Share Comprehensive Discussion on Issues Contained In AS – 20 1. AS-20 is mandatory in naturefor all those enterprises which fall under purview of Level-I enterprises. 2.
Objective and scope Of this standard is to prescribe principles for determination and presentation of earnings per share [EPS] which will improve comparison of performances among different enterprises and among different accounting periods.
The focus of AS-20 is on the denominator of the earnings per share. Following terms are used in the standard as definedAn equity share is a share other than a preference share A preference share is a share carrying preferential right to dividends and repayment of capital A financial instrument gives rise to both a financial asset of one enterprise and financial liability or equity shares of another enterprise Fair value is the amount for which an asset could be exchanged between knowledgeable parties dealing in arm’s length transaction 3.
A potential equity share Is a financial instrument that entitles, or may entitle its holders to equity shares. Potential equity shares may arise in different cases as follows:
Debt instruments or preference shares , that are convertible into equity shares
Share warrants
Employees stock option plans under which employees of an enterprise are entitled to receive equity shares
Shares which would be issued in a situation such as the acquisition of business or other assets or shares issuable under a loan contract upon default of payment of principal or interest
184Earnings Per SharesAS 20 As a rule there are two types of earnings per shareBasic earnings per share and diluted earnings per share Basic earnings per share [BPS]Should be computed by dividing thenet profits or loss for the period attributable to equity shareholders bythe weighted average numberof equity shares outstanding during the period.
Net profit for this purpose means profit available after tax and preference dividend. The amount of preference dividend to be deducted is as follows-
The full amount of preference dividend in case of cumulative preference shares, whether or not the preference dividend has been proposed for the period.

Equalisation Levy 2020 E commerce Service Provider 2 percent cases

Equalisation Levy 2020 E commerce Service Provider 2 percent cases

However, as of April 1, 2020, the Indian government has extended the scope of the equalization levy. The Finance Act, 2020, introduced a new provision – Section 165A – which mandates that non-resident e-commerce operators providing e-commerce supplies or services to Indian residents must remit an equalization levy.

This levy, set at a rate of two percent, is calculated based on the consideration received or expected from e-commerce supplies or services facilitated, provided, or delivered by the said operator.

But Note : This EL is NOT on the Indian Customer ( payer of money… ) 

BUT…. it is on the non resident Ecom operator

Non-Resident E-commerce Operators required to make compliances in India

It is pertinent to note that unlike Equalisation Levy 2016 on online advertisements, the obligation to deposit the Equalisation Levy on e- commerce transactions is on the non-resident e-commerce operator only and not on the payer. The payment of the levy to the government is to be made on a quarterly basis and also an annual statement on Equalisation levy is to be filed by such non-resident e-commerce operators.

 

Source 1 :https://www.india-briefing.com/news/equalization-levy-compliance-framework-for-non-resident-e-commerce-operators-in-india-29238.html/ 

Source 2 : https://www.rsm.global/india/sites/default/files/media/News%20Articles/2020/Aug%202020/4_tax_publishers_-_rsm_india_-_7_august_2020.pdf

 

Source 3 : https://icmai.in/TaxationPortal/upload/DT/Article/118_0811_23.pdf

Now, the equalization levy encompasses e-commerce transactions involving the sale of goods and services by non-resident operators to Indian customers. This levy stands at two percent and is imposed on the consideration received or expected by these non-resident e-commerce operators. This change showcases the government’s endeavor to adapt taxation norms to the evolving landscape of digital business operations.

In essence, the equalization levy represents a taxation mechanism applicable to:

(a) Designated services, as established by the Finance Act of 2016; and

(b) E-commerce supplies or services, as delineated under the Finance Act of 2020.

The term ‘e-commerce supply or services’ encompasses the following activities:

  • Online retailing of goods owned by the e-commerce operator; or
  • Online delivery of services by the e-commerce operator; or
  • Assisting in the online retailing of goods or provision of services, or both, by the e-commerce operator; or
  • Any combination of the aforementioned activities.

Exceptions and exemptions

The equalization levy does not come into play under the following circumstances:

  • The e-commerce operator maintains a Permanent Establishment (PE) in India, and the e-commerce supply or services is directly linked to this PE.
  • The consideration received has already undergone the six percent equalization levy due to engagement in online advertising and related functions.
  • The e-commerce operator’s sales, turnover, or gross receipts from the e-commerce supply or services, whether made, provided, or facilitated, remain below INR 20 million for the fiscal year.

Income tax relief

Starting April 1, 2021, amendments to the income tax regulations introduce an exemption for income generated by an e-commerce operator already subject to the equalization levy. See Section 10(50)

Means : if the E commerce operator has paid the EL , then no need of income tax ??? to discuss.

Exemption from Income-tax on Transactions Subjected to Equalisation Levy

Section 10(50) of the Income Tax Act, 1961 has been amended to provide an exemption from levy of Income tax to any income arising from any e-commerce supply or services on which is equalisation levy is chargeable. Notably, Equalisation levy is not part of Income Tax Act, 1961 hence, recourse to tax treaty may not be available. The foreign companies may not get tax credit / deduction in their home country for the equalization levy paid in India.

Compliance obligations for the equalization levy on non-resident e-commerce operators

To fulfill the compliance requirements for the equalization levy, certain crucial deadlines and actions need to be adhered to by non-resident e-commerce operators. Specifically:

  • Annual statement filing deadline: An essential task entails filing an annual statement within the timeframe of April 1 to March 31, with the submission deadline set on June 30 of the corresponding financial year. This procedure is imperative for maintaining compliance.
  • Late payment implications: Timely payment of the equalization levy is paramount. Failure to meet the stipulated payment deadline invites the imposition of simple interest at a monthly rate of 1% on any overdue amounts. Additionally, a non-resident e-commerce operator that neglects to pay the levy faces a penalty equal to the levy’s amount, amplifying the importance of adhering to the payment timeline.
  • Penalties for non-filed annual statements: Non-compliance with the requirement to file the annual statement carries its own set of consequences. An additional penalty of INR 100 per day is enforced for each day of non-compliance, calculated for the period during which the default persists.
  • Role of Permanent Account Number (PAN): In the process of fulfilling the aforementioned obligations, non-resident e-commerce operators would necessitate a Permanent Account Number (PAN). This requirement is crucial for further progress, despite not being a prior necessity when their earnings were not subject to taxation within India.

Incorporating the above compliance measures is vital for non-resident e-commerce operators to ensure adherence to India’s tax regulations, fostering a climate of fair taxation and regulatory accountability.

This is meant for E commerce operators only. Those non residents only.

Apparently not applicable for Indian company ??? To check

Is Equalisation Levy applicable if your company pays subscription to a foreign website, or Foreign Service Provider – Current Situation, Facts

Source :https://www.india-briefing.com/news/equalization-levy-compliance-framework-for-non-resident-e-commerce-operators-in-india-29238.html/ 

AS THE END BUYER CUSTOMER… it is not applicable on you , sitting in India, as a subscriber in India.

 

 

Can a person be member of Multiple HUF’s ?

Can a person be member of Multiple HUF’s ?

Is it safe to be part of multiple HUF’s ….. Watch this … for some judgements and views

Tax implication of Partial Partition of HUF

Section 171, as originally enacted, applied to total as well as partial partition. However, sub-section (9) inserted by Finance (No 2) Act, 1980 recognises only complete partition. A Partial partition took place after 31.12.1978 is not recognized under the Income Tax Act, 1961 (Section 179(9). Thus partial partition effected after this date is not given effect to by the Assessing Officer even though such partition may be legal as per Hindu Law.

Hence, for the purpose of income-tax assessment, the HUF shall be deemed to continue notwithstanding the partial partition and the income from all properties shall continue to be assessed in the hands of erstwhile HUF. Therefore even after the Partial partition, the income of the HUF shall be liable to be assessed under the Income-tax Act as if no partition had taken place.

Setting apart of certain assets of HUF in favour of certain coparceners on a condition that no further claim in properties will be made by them, is a partition under Income Tax Act

Setting apart of certain assets of HUF in favor of certain coparceners on the condition that no further claim in properties will be made by them, is nothing but a partial partition and not a family arrangement and not recognized in view of section 171(9) of the Act.

 

source 1 : Supreme Court Judgement : https://main.sci.gov.in/jonew/judis/31304.pdf

Source 2 : https://cavinaymittal.com/Blog/685/Income_Tax_Act_1961.aspx

Source 3: https://incometaxmanagement.com/Pages/HUF/23-Concept-of-Multiple-HUFs.html

 

Change of Auditors in a Company – Steps for Change of Statutory Auditors

Like to know the steps required for a amicable and systematic change in the Statutory Auditors … in your Private Limited Company ?

[Academic discussion only]

These are the Steps recommended for Change of Auditors in a Company

Change of Statutory Auditors Steps

Theory part : Resignation of Auditor

Under the Companies Act 2013, the resignation of an auditor of a company must be done in compliance with the provisions mentioned in Section 140 of the Act. According to this section, an auditor who wishes to resign must first inform the company’s board of directors and provide them with a written notice. The notice must contain the reason(s) for the resignation and the date on which the resignation will take effect. The auditor must also file a copy of the resignation letter in e form ADT-3 with the Registrar of Companies (RoC) within 30 days of resigning.

Let us know the steps required in case of a mid term resignation


Resignation of the Existing Statutory Auditor ..

Letter to the Board of Directors giving brief reason and effective date.

Board Meeting of the Company

a) Notice of Board Meeting

b) Attendance of the Board meeting

c) Shorter Notice of Board meeting.. its acceptance by all directors

d) Minutes of the Board Meeting

e) Extract of the Minutes of the Board meeting


Extra Ordinary General Body Meeting of the Company

a) Notice of EGM

b) Attendance of the EGM

c) Shorter Notice of EGM (if required).. its acceptance by all shareholders

d) Minutes of the EGM

e) Extract of the Minutes of the EGM


Communications of/with New Auditors

a) Invitation to New Auditors by the Board with request to give their consent letter and eiligibility

b) Letter of consent , cum letter of eligibility from the new auditors

c) Letter from Incoming Auditor to Old Auditor asking for “if there is any professional objection to acceptance from their side”

d) NOC and No dues certificate from old Auditors

e) Issue of Letter of Appointment ( by the Company to the “New” Auditors )

ROC Online Filings regarding auditors

a) ADT-3 : Notice of Resignation by the Auditor

b) ADT-1 : Appointment of New Auditor – intimate ROC

c) MGT-14 : Intimation of the EGM resolutions to the ROC

 


It is important to note that the provisions related to the appointment of an auditor in a casual vacancy may vary depending on the specific circumstances and the type of company.

Example : Government Companies…There is a different Method. Listed companies, section 8 companies, Change due to Rotation, Change due to Untimely death, etc.. there could be different situations.

Therefore, it is always advisable to seek professional advice and refer to the relevant provisions of the Companies Act 2013 before proceeding with the appointment process.

Source 1 : https://www.mca.gov.in/MinistryV2/companyformsdownload.html

Source 2 : https://www.seedup.in/pages/change-auditor-process

Source 3 : https://www.professionalutilities.com/compliance-for-change-auditors-in-company.php

Contact us

So, this was the academic discussion and suggested SOP’s for a Small / Medium Pvt Ltd company, especially in the home grown MSME sector.  There the focus has been on the Change of Auditors in a Private Limited Company by mutual consent. And proper documentation in time.

 


#Change of Auditors in a Private Limited Company by mutual consent #How to request and happily manage the change in Auditors in a Pvt Ltd company. Focus MSME Private Limited company

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