New Private Limited company – Documents Required

Documents Required For New Company Registration in India


First Question : Why a Company ? Did you consider a Proprietorship ?

If you are not very very strong about a Private Limited, if the Business is yet to start, if you are alone, or it is just yourself and your mini family, then it is ok to start as a Propreitor

Very low cost.

Ready to start

Easy to Start, Easy to Close

You can convert into a Private Limited company. Anytime, No Problems

We at MLG Always suggest our customers to think on this before moving to next step


What are the documents required for company registration in India?

 

The following are the documents required for company registration in India:

 

Pre requisites ( 2 in number )

1. Digital Signature Certificate(DSC ) , you might be already having, if you already have any other company. If not, we can arrange for you

2. DIN ~ Directors Identification Number ( again, you might be already having, if you already have any other company. If not, we can arrange for you  )


Documents required for DSC (Digital Signature Certificate)

When it comes to registration of Company, Directors and firm partners should use DSC (Digital Signature Certificate) to submit necessary forms to the Government of India. The documents required to obtain DSC will differ based on the applicant type. The following are the instructions one should follow while submitting the application for DSC:


1. The applicant’s signature must be the same as it is in his/her Identity Proof.

2. The applicant’s signature must be in Blue Ink.

3. The applicant should sign across his/her photo in the application form.

4. The applicant should get all the supporting documents attested by Bank Manager, Gazetted Officer or Postmaster.


Indian Nationals will require the following documents for DSC:

1. Identity Proof

2. PAN Card of the Applicant

3. Bank Account Passbook

4. Bank Statements signed by the bank (should not older than 3 Months)

5. Address Proof

6. Passport

7. Driving Licence

8. Registration Certificate

9. Post Office ID Card

10. Voter ID Card

11. Aadhar Card

12. A photo ID card (Issued by the Ministry of Home Affairs of State/Centre Government)

13. Any Government-issued photo ID card which bears the applicant’s signature

14. Electricity Bill (should not be older than 3 months)

15. Water Bill (should not be older than 3 Months)

16. Sales/Service/VAT Tax registration certificate

17. Municipal Corporation/Property Tax Receipt


Foreign Nationals will require the following documents for DSC:

1. Identity Proof

2. Attested copy of Applicant Passport

3. Attested copy of VISA

4. Address Proof

5. Attested copy of any other Address proof issued by the Government

6. Attested copy of Resident Permit certificate


It is mandatory for the Foreign Nationals to get their identity proof and address proof attested by the following authorities:

1. Embassy of Native Country (If the Foreign National is out of native nation)

2. Consularized by Native Country (To be done after Public Notary if the nation is not in Hague Convention)

3. Apostilled by Native Country (To be done after Public Notary if the nation is in Hague Convention)


Documents required for DIN (Director Identification Number)

A Partner of an LLP or Director of a Company should have a valid DPIN (Designated Partner Identification Number) or DIN (Director Identification Number). A company requires the DIN number for filing certain eForms.


To incorporate their companies in India, Indian Nationals will require the following documents for DIN:

 

1. PAN Card

The proposed Director of the Company should submit a PAN Card copy for company registration. The Department of Income Tax in India issues a unique identification number in the form of PAN (Permanent Account Number). The Ministry of Corporate Affairs uses the Director’s name on the PAN Card for all the matters related to the Company. Thus, the Director must ensure that his/her name in the PAN Card does not contain any mistake. In case of name change after marriage or other reasons, the Director must change the PAN Card.

 

2. Address Proof

The proposed Director of the Company should submit an address proof. It should have the Director’s most current address and his/her name, as mentioned in the PAN card. Ensure that the document is not older than 2 months. Indian Nationals can use the following documents as address proof:

1. Voter Identity Card/Election Card

2. Ration Card

3. Aadhaar Card

4. Passport

5. Driving license

6. Telephone Bill

7. Electricity Bill

 

3. Residential Proof

For incorporating his/her Company, the Director must submit a residential proof along with the address proof. The residential evidence is necessary for validating the Director’s current address. It should have the Director’s name as mentioned in the PAN card, and it should not be older than 3 months.

 

The Director can submit the following documents as residential proof:

1. Electricity Bill

2. Bank Statement

3. Mobile Bill

4. Telephone Bill

 

To incorporate their companies in India, Foreign Nationals will require the following documents for DIN:


1. Passport

A Foreign National mandatorily requires a passport as proof of identity. The Director must also get his/her Passport notarized, where it was issued. If the Passport is in a foreign language, the official translator will translate it into English for verification. The Director must provide an additional document that indicates the date of birth if the Passport doesn’t contain his/her date of birth. Ensure that the additional document is duly certified, apostilled or notarized.


2. Address Proof

The proposed Director of the Company should submit address proof, and it has to be apostilled or notarized. It should have the Director’s most current address and his/her name. The Director should ensure that the document is not older than 1 year. If the address proof is in a foreign language, the official translator will translate it into English for verification. Foreign Nationals can use the following documents as address proof:

1. Residence Card

2. Bank Statement

3. Driving License

4. A government-issued form that shows address

 


3. Residential Proof

For incorporating his/her Company, a Foreign National must submit a residential proof along with the address proof. The residential proof is necessary for validating the Director’s current address. It should have the Director’s name as mentioned in the Passport, and it should not be older than 1 year. If the residential proof is in a foreign language, the official translator will translate it into English for verification.


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